July 5-9, 2015

International Association of University Libraries

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Name: Aija Janbicka/Sarmite Krauze
Institution: Riga Technical University/Scientific Library
Title: LATABA – Representation of academic and research libraries in Latvia
In 1994, with the participation of 10 libraries, was established Association of Academic Libraries of Latvia (LATABA). During the 20 years it has become as strong organisation and covers most of major academic and special libraries in Latvia – total 26.
The aims of association are:

  • to promote the development and co-operation of institutions of higher education and special libraries,
  • to promote information supply to the science, higher education and national economy,
  • to unite special libraries and libraries of higher schools which have similar information and scientific objectives and tasks,
  • to identify and disseminate expierence and ideas according to the library priorities and activities workshops and special groups (Acqusition, Cataloging and Clasification, Bibliographic, Circulation, ILL, Automatization, Education, E-resources) have created,
  • to promote the development of the Libraries the Association have implemented different activities and projects (Unified information network Project, Union catalogue, Academic network).

To achieve this purpose the Association:

  • promotes collaboration among libraries,
  • organizes co-operation of the members,
  • elaborates projects and programs,
  • co-operates with other organizations,
  • elaborates common documents,
  • organizes councils, sections, commissions, etc.
  • organizes discussions, courses, seminars, consultations.

LATABA is also open to international cooperation. It confirms the mutual exchange of experience and cooperation with foreign lecturers and libraries.

The higher administrative of the association is the General Meeting. The Board of the Association organizes its activities. Once a year the Board reports on its progress to the General Meeting.

20 years of work demonstrate Associations importance in academic and scientific library environment. Association ensurings representation of LATABA members interests in the Latvian Library Council, in the working groups in the Ministry of Education and Science and in the strategic decision-making processes, organizing the exchange of experience, training and information activities.

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Name: Lynn Kleinveldt/Dean Booysen
Institution: CIS – Department of Philosophy and Communication, University of Bologna, Italy
Title: Collaboration and Social Networks between Chemistry researchers: What does this mean for academic libraries?
Science, technology and research play a vital role in building and sustaining knowledge societies. The question is: "how does our collective scholarly knowledge grow" (Boyack, Borner & Klavans, 2007: 112)? Organizations need to be innovative and creative to maintain a competitive advantage in what is called the knowledge economy. However, it has been realized that social networks and clustering, maximize the inflow of information and knowledge production (Nahapiet & Ghosal, 1998). This is exacerbated as the Chemistry field is complex (Anastas & Kirchhoff, 2002; Gabel, 1999) and is constantly growing, incorporating interdisciplinary approaches (Boyack, Borner & Klavans, 2007). In the area of Chemistry research, relationships between researchers have become vital for continuous innovation which is "network-centric" (Nambisan & Sawney, 2011) by creating combined social capital to enable knowledge creation. Analysis of these relationships, describes a social network of scientists, highlighting the intellectual collaboration and partnerships with more actors to innovate and develop ideas. There is a much lower perception of risk involved when collaborating and partnering with established researchers producing small world networks or clusters (Fleming & Marx, 2006). An important role player at the heart of academic research production is academic libraries, which research support. However, the collaboration between researchers may enable the sharing of resources and knowledge in different ways. This poster illustrates relationship ties of Chemistry researchers at a university in Cape Town and Bologna, and how these collaborative initiatives contribute to the production of knowledge. The clusters or knowledge societies identified may provide insight into knowledge flow operations of researchers. It is hoped that elaborating on the relationship between academic libraries and chemistry researcher networks could direct future library initiatives.

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Name: Paloma Marín Arraiza/Sven Strobel
Institution: TIB – German National Library of Science and Technology
Title: Metadata of the Video Analysis of the TIB|AV Portal. Automatic Generation, Retrieval and Linked Open Data
Descriptive metadata plays a key role in finding relevant search results in large amounts of unstructured data. However, there is usually little metadata available for scientific audiovisual media, making them hard to find, let alone individual sequences.

The poster presents the TIB|AV-Portal as a use case where methods for automatically generating metadata, a semantic search and cross-lingual retrieval (German/English) have already been applied. These methods ensure the better discoverability of the scientific audiovisual media hosted on the portal. Other ways of increasing the discoverability and reuse of metadata are to publish it as Linked Open Data and to interlink it with other data sets.

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Name: Silas Marques de Oliveira
Institution: Andrews University/James White Library, MI, USA
Title: James White Library's strategic plan development process: an innovative approach
The main intent of a strategic plan is to align the core mission of the organization to the needs of the market it serves, taking in consideration its external environment, such as social, economic, educational, demographical, cultural, and etc. The strategic plan is an incomparable cost-efficient tool. That is, it directs the organization to take maximum advantage of its resources to accomplish its mission. The objective of this presentation is to describe the process adopted by James White Library to develop and implement its Strategic Plan for the period 2013-2017. Although a Strategic Planning Committee was formed to manage the process and make the final decisions, the process required the participation and involvement of the library's staff as a whole. The Committee considered this an indispensable factor to achieve success. Each of the six library's Departments developed its own strategic plan monitored and supervised by the Strategic Plan Committee's Chair, and on its completion and approval, this material was summarized and compiled into a brochure, which was printed and distributed throughout the University as the James White Library's Strategic Plan.

Careful attention was given to align the Library's Goals to the University's.
The process consisted of four different phases. Phase 1, Assessment of the Previous Strategic Plan, involved a revision and up-date of the SWOT analysis and interviews; Phase 2, Data Collection, involved a review of the previous assessments, interviews, and seminars by key university administrators related to Economics and Education; Phase 3, Implementation, involved discussions of the alternative methodologies available, development of goals, objectives, and action plans, and distribution of planed activities, and finally, Phase 4, Monitoring and Evaluation, which consisted of identification of accomplishments with assessment goals and objectives.

Meetings and workshops were held to determine values, a tag line for the period, the library's mission and vision, values, a tag line for the period, external environmental trends, major library trends for the next 5 years and working assumptions. That served as philosophical underpinnings for the development of the strategic plan. Focus groups were designed and conducted with faculty to collect information to support the strategic plan development. The structure of the focus groups interaction: (1) Three general statements based on (a) focus on learning outcomes; (b) focus on enrichment and support, and (c) focus on partnership. (2) A main question aligned with each statement, and (3) Follow-up questions depending on: (a) If they answered with information related to the library and librarians OR how they can integrate information literacy and the library into their classes and syllabus; (b) and If they did not mention the library or info literacy at all.

The three main questions were: (1) What knowledge/competence do you intend/hope your students will acquire as a direct result from attending your classes? (This question is to identify if and how faculty promotes and instills information literacy and research skills.) (2) What strategies do you use to teach for student's effective information consumption in your fields of study?, and (3) What types of sources you usually use to prepare the content of your classes and research?

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Name: Dieter Meiller
Institution: Faculty of Electrical Engineering, Media and Computer Science, East Bavarian Technical University, Amberg, Germany
Title: Von Neumann Data
In this work a new approach for long term preservation is presented. One of the main problems in this field is the following: It is not sure that digitally stored documents can be reproduced in future times. Apart from hardware problems, it is important to have a working program available that is capable to interpret and reproduce the data containing in the document correctly. There are several methods to deal with the problem:

  • The software environment including the application program will be archived too.
  • The document will be converted to an up-to-date file format.
  • The file specifications will be archived, too, so another program to reproduce the file can be written in future.

The main problem is that the file and the way to read it are stored separately.

We suggest to store the program for reproducing the data in combination with the data inside the same file. We assume that it will be possible to read character sets like ANSI and that English will be known when the file will be reproduced in future. All data, the actual file content and the code should be available in textual, human readable form. The code should be executable to view or replay the file. Moreover, it should be an explanation how to do this. Therefore, the code must be a turing-complete subset of a programming language which is similar readable as pseudo code. Furthermore, some basic commands for visual output should be postulated. Examples: point(x, y) or text (t,x,y) to draw a point or a text t on a surface at (x,y). Increasing file size should not be a reason against this approach: We claim that in future file sizes will increase stronger than sizes of codes to interpret them. The code should be generated as well, so that it is not necessary to store all the logic of the producing source program inside the file. Like in a von Neumann computer, it could be an interesting projection to store the logic together with the data inside the files. Then, they could be able to reproduce themselves.

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Name: Kamani Perera
Institution: Regional Centre for Strategic Studies, Sri Lanka
Title: New approaches and best practices for data repositories: Digital Reference Library Services@Regional Centre for Strategic Studies (RCSS), Sri Lanka
In this Internet era, IT application in libraries has become an important part in developing countries in the past decade. The library and the librarian are playing a major role in today's world by way of providing universal access to unlimited sea of information. It is crystal clear that the advent of ICT has stimulated our libraries as well as librarians in a very positive manner. In this regard, applications of social media tools such as blogs, portals, Facebook, LinkedIn, Twitter etc. have made very effective, warm environment among libraries and its users. This paper is based on author's experience at Digital Reference Library and how Regional Centre for Strategic Studies (RCSS) library addresses the information needs of South Asian scholarly community.

The library of RCSS has created a blog (http://kamani-strategicstudies.blogspot.com/) on Strategic Studies and Digital Reference Library Portal on South Asian Strategic Studies and International Relations (http://rcss.asia/) to provide effective information service regionally and globally. RCSS library acts as a promoter of Centre's intellectual side by way of helping its users to access their own research publications. As librarians it is our utmost duty to make an e-learning environment to enhance productivity of our scholarly community. Regular updates are made to e- repository collections and physical repository has been computerized using PURNA (CDS/ISIS) library software. Books, chapter of books, journal articles of the physical collection are systematically analyzed for easy reference. E-repositories and social media tools mainly blog and portal have become an integral part of the RCSS library which provide an effective access to open source information on strategic studies beyond RCSS walls. The main responsibility of any research or academic library is to collect information, systematically organize, preserve and make them accessible worldwide.

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Name: Kamani Perera
Institution: Regional Centre for Strategic Studies, Sri Lanka
Title: The application of social media tools in academic libraries
In this Internet era, IT application in academic libraries has become an important part in developing countries in the past decade. The library and the librarian are playing a major role in today's world by way of providing universal access to unlimited sea of information. It is crystal clear that the advent of ICT has stimulated our libraries as well as librarians in a very positive manner. In this regard, applications of social media tools such as blogs, portals, Facebook, LinkedIn, Twitter etc. have made very effective, warm environment among libraries and its users. Academic libraries can encourage their users to connect with library collections and share information through social media tools. It facilitates to make interaction among library users. Therefore, it is described as 'Warm Web'. It provides dialogue and life. Modern libraries use social media services to provide more interactive services to the users. Social media tools are dynamic, distributed and more collaborative and it has dramatically changed the outlook of academic library sector in the globe. In the past academic libraries have played a unique simpler role and in this digital world they have to play a number of different roles. Modern libraries are embracing social media tools to provide more interactive services to their audiences. In this way libraries make available to wider community removing geographical barriers.

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Name: Regina Schmitt/Jana Rumler
Institution: Leibniz-Zentrum für Agrarlandschaftsforschung (ZALF) e.V., Müncheberg, Germany
Title: Towards Open Science: Central infrastructure units collaborate to support the research process in a non-university research facility
Digital technologies influence how scientists process information. The changing environment for librarians and data managers strongly redirects to national and international networks between different research institutions. Accessibility and visibility of research output towards 'openness' is part of collaborative working information infrastructure units at non-university research organization like the Leibniz Centre for Agricultural Landscape Research (ZALF). As member of the Leibniz Association, it promotes free exchange of research results according to the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities.

ZALF explores ecosystems in agricultural landscapes and the development of ecologically and economically justifiable land use systems. Thereby, the central infrastructure facilities Central Library plus and the Department of Landscape Information Systems jointly support the research process by providing technical solutions for knowledge management and information services.
Supporting metadata collection, quality controlled data registration and availability of research products in repositories with long-term preservation strategies, ZALF encourages Open Access and data sharing. Consulting, reporting and monitoring the organizational publication process (e.g. by prepay membership and publication funds) are means to enable the researcher's decision towards an opening science. The scientific outcome can be embedded into the linked virtual research environment, so disciplinary, technical and structural synergies evolve.

The poster presents already established processes, surrounding conditions and challenges within the scientific community as far as future perspectives on developing publication types and Open Data.

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Name: Hanna Värri/Iris Tahvanainen
Institution: Lappeenranta University of Technology/Academic Library, Finland
Title: Towards openness in Lappeenranta University of Technology
In this presentation, the current state of open access publishing, especially parallel publishing, in Lappeenranta University of Technology (LUT) will be examined. In December 2014, Lappeenranta University of Technology (LUT) President´s decision stated that LUT recommends parallel online publication of all published scientific articles, other publications and dissertations in the LUTPub Repository from the beginning of 2015. LUT has had relatively long history of thesis open access publishing. First Master theses were published in LUTPub at the end of 1990's and all Bachelor's theses have been published only in electronic form in LUTPub since 2005. Also all doctoral dissertations are published in LUTPub. First article was parallel published in LUTPub in 2014. LUTPub is a part of Finnish Doria-service administrated by the National Library of Finland.

Many research funding institutions, such as the EU Horizon 2020 framework programme and Academy of Finland, have started to require open access to the results and the data of publicly funded research. Moreover, many studies show that open access to research articles generates more visibility and citations to articles. These facts have made open access publishing more attractive for researchers, but still it seems that there are many misconceptions about open access publishing in general and especially about green open access publishing.
The role of the Academic Library in open access implementation and actions is crucial: Open access publishing and research data working group was established 2013. The working group operates under the leadership of the Library representative. The library also has had responsibility to provide researchers with guidelines and training in open access publication. In addition the library has been also developing Doria.

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Name: Elena Vvedenskaia
Institution: Engineers Australia’s Library
Title: Win-Win approach to design and delivery of information services at engineers Australia
“Engineers Australia is the trusted voice of the profession. We are the global home for engineering professionals, renowned as leaders in shaping a sustainable world.”

To support our vision, Engineers Australia Library is focused on creating essential technical and information services for members by way of constructive cooperation with new and existing partners.

One of the frequently asked requests of the Library is to have full-text or discounted access to local and international standards. This is to assist engineers in creating best practice technical solutions; help in implementing a safe working environment and managing compliance commitments.

To fulfil these requirements, Engineers Australia Library has signed agreements with two major providers of local and international standards.

Initially, the Library has teamed up with SAI Global to provide members with exclusive discounts on Australian standards by way of frequent promotional campaigns.

Furthermore, to help members working either overseas or locally on international projects, we have signed up with IHS. The main goal was to facilitate exclusive access to the biggest database of international standards, Standards Expert, in order to simplify and expedite the process for finding and managing international standards. Once useful standards are identified, IHS offers members further discounts on hard copy or online purchases.

In addition, the study provides some insights into usage of Engineering Collection database, hosted on Engineers Australia's behalf by our long-standing partner Informit. According to the latest Informit report, Engineers Australia's technical and peer-review publications now have a footprint in 26 countries.

The paper also talks about three newest offers available to members as a member benefit and goes over mutual benefits of these collaborations.

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Conference Language
The conference will be held in English.

Registration/Conference Office
Please visit our Conference Office for registration and any question you may have:

5 July 2015, 14:00 – 17:30
6 July 2015, 08:00 – 18:00
7 July 2015, 08:00 – 18:00
9 July 2015, 08:30 – 18:00

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